SAP Licensing Modular Structure

SAP Business One is business management software designed for small and medium-sized enterprises, sold by the German company SAP SE. SAP B1 helps you to capture all of your business information in a scalable system. With SAP Business One, a business owner can manage every aspect of their small or midsize business process and Gain greater control over your SME.

Considering various factors, the starting price for the fully-integrated SAP Business One solution depends on the No. of licenses, implementation and hosting costs. Talking about the licenses, SAP B1 has Professional license, Limited license along with database licenses.

SAP Business One has two different price models.

• On premise (purchase licenses one time and pay annual maintenance fees)
• Subscription (pay a monthly subscription for use of the system)

SAP Business One has introduced a Starter Package for SMEs and start-ups. Its license has also a one-time cost and subscription based on per user for this package.

Type of Licenses

Professional Licenses or Limited Licenses: If you organisation has 10 or more users or want to utilize the full functionality of SAP Business One, you have to choose these two licenses.

Professional Licenses :

Have access to all SAP Business One features, which can be restricted if necessary through user authorizations.

Limited Licenses:

There are three limited license types available: Customer Relationship Management (CRM), Logistics, and Financials. The three specialized license types are tailored to specific user roles, so you don’t have to overpay for your employees to gain access to SAP Business One. Employees will only be able to access functions related to their work, which also reduces time and effort spent on configuring user authorizations.

SAP Business One Starter Pack Licenses:

This type of license is good for small businesses with 1 to 5 users. It is a “lite” version of SAP Business One and includes accounting, sales orders, item management and purchasing but not service or manufacturing.

SAP Business One- Cost Affecting Factors

Licenses: You need to take in to account the licenses required and price models as described above. The cost usually depends on the number of users and the type of licenses that your business requires and also if your solution is on-demand or not. Different license types will have access to different functionality sets that increases control of your operations.

Service, Support and Maintenance: The service cost depends on your business processes and requirements including the number of modules to be activated and configured, any additional add-ons you opt for, and customization. The amount of the support and maintenance that SAP Business One requires should be considered with a specified amount of on-site support, phone support, and email support available to you and your employees per year. We offer an annual maintenance plan whose price is based on above elements pricing which is charged on an annual basis.

Add-on products & Hardware: With Add-on products expand SAP Business One by increasing the capabilities and functions to the base product. This allows us to bring a wide-ranging solutions to meet all your business requirements. The hardware required by SAP Business One should be taken into account. The server and client machines should meet certain criteria as certified by SAP SE. Factors like how many users are present, if remote access required or not, potential growth plans, the volumes of data that need to be processed matter when costs are being estimated. Ensuring that you have the right hardware solutions will go a long way in the smooth running of business processes.

SAP Business One Features & Functionality by License Type

SAP Business One, license provides a suite of integrated applications that covers the following business processes.

• Financial Management, designed to help you streamline the back office, track assets and control budgets.
• Customer Relationship Management (CRM) designed to help you manage sales opportunities to start to finish.
• Procurement & Inventory designed to help buyers and inventory managers be in complete sync.
• Production Planning designed to assist with costing methods, bin management and MRP
• Business Intelligence to provide executives and management a 360-degree view of the entire business.

Your access to each of these modules depends entirely upon your license type.

The core suite of applications will fulfil 80-90% of what most SAP Business One customers need right out of the box. If you have needs above and beyond native functionality, there are industry specific solutions fully integrated with SAP Business One.